Bilingual Administrator Food & Safety



Requisition ID:  179168 

Career Group:  Distribution Centre Careers 

Job Category:  E-commerce Delivery Ops & Cust 

Travel Requirements:  0 - 10%

Job Type:  Full-Time


Country: Canada (CA) 

Province: Ontario 

City: Ottawa

Location: 3804 Ottawa Spoke 

Postal Code: K1H 1E2 is a new team dedicated to launching and scaling Sobeys new e-commerce grocery home delivery business. This is a rare opportunity to join a start-up within a larger organization. You will help launch and operate a new brand in the Ontario and Quebec markets powered by Ocado Group’s world-leading e-commerce grocery platform. We are looking for experienced, passionate, curious, customer-obsessed, and entrepreneurial individuals to join a diverse and driven team whose mission is to help Canadians stay one step ahead of their busy lives. Voila by Sobeys and Voila par IGA will be the most reliable and convenient way for Canadians to shop for groceries. Your groceries delivered. Just like that.™ 


All career opportunities will be open a minimum of 5 business days from the date of posting.


Job Description


• Manage and take responsibility for the entire food safety program for the Ottawa Voila facility
• Take responsibility for adhering to food safety regulations and meeting Voila's food safety standards
• Take corrective action when required to remedy deficiencies in the food safety program
• Provide administrative support to Spoke Leadership
• Arrange and coordinate schedules for departmental travel, meeting requirements, catering, equipment set-up and conference calls
• Participate in meetings (off site when required); responsible for preparing agendas, taking minutes and following up action items
• Manage department filing system
• Sort and distribute departmental invoices and mail
• Inventory management and replenishment of office supplies, uniforms and other site related needs
• Receive and respond to incoming calls in a friendly, courteous and timely manner and relay voice mail from the general mailbox to the appropriate team member and department
• Produce, edit and distribute presentation materials and reports (including period/quarterly/annual reviews, projects, town halls and Excel spreadsheets)
• Track and monitor budgeted office expenses pertaining to telephone, equipment, supplies, donations, uniforms and courier services
• Manage and process high volume of purchase orders weekly
• Coordinate invoices with National Accounting Systems
• Manage all aspects of Spoke payroll and employee data in SAP/Kronos
• Perform timekeeper duties and ensure accuracy and timeliness
• Respond to all payroll inquires and request for information
• Request and coordinate new employee systems set up for phone, phone list, website user id and online uniform purchasing.
• Liaise with other lines of business (i.e. communication, marketing, learning and development, and staff wellness) for corporate employee programs and coordination
• Contribute to the efficient day-to-day operation of the entire Spoke location supporting the entire delivery operations team. Actively contribute to a positive and productive working environment.


Job Requirements


• Bilingual in English and French, written and spoken
• Minimum of 1 year administration experience in a distribution/warehouse setting
• Minimum of 1 year experience in food environment (warehouse, etc.)
• Excellent communication skills both verbally and written, with ability to deliver direction and motivation in an effective manner
• Ability to develop strong working relationships with other internal teams such as HR, Resource Planning, Payroll and Finance
• Computer skills: SAP, Microsoft and Outlook
• High level of integrity and the ability to work independently and as a part of a team
• Ability to work flexible hours

We offer teammates competitive total compensation packages that will vary by role and location. Some websites share our job opportunities and may provide salary estimates without our knowledge. These estimates are based on similar jobs and postings for general comparison, but these numbers are not provided by or monitored for accuracy by our organization. We look forward to discussing the specific compensation details relevant to this role with candidates who are selected to move forward in the recruitment process.

Sobeys is committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.


While all responses are appreciated only those being considered for interviews will be acknowledged.

We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.