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Food & Safety Administrator



Requisition ID:  172877 

Career Group:  Distribution Centre Careers 

Job Category:  E-commerce Delivery Ops & Cust 

Travel Requirements:  0 - 10%

Job Type:  Full-Time


Country: Canada (CA) 

Province: Alberta 

City: Edmonton

Location: 4007 Edmonton Spoke 

Postal Code: T6W 1A3 


Voilà is a new team dedicated to launching and scaling Sobeys new e-commerce grocery home delivery business. This is a rare opportunity to join a start-up within a larger organization. You will help launch and operate a new brand in the Alberta, Ontario and Quebec markets powered by Ocado Group’s world-leading e-commerce grocery platform. We are looking for experienced, passionate, curious, customer-obsessed, and entrepreneurial individuals to join a diverse and driven team whose mission is to help Canadians stay one step ahead of their busy lives. Voila by Sobeys and Voila par IGA will be the most reliable and convenient way for Canadians to shop for groceries. Your groceries delivered. Just like that.™ 


All career opportunities will be open a minimum of 5 business days from the date of posting.



Contribute to the efficient day-to-day operation of the entire Spoke location supporting the entire delivery operations team. Actively contribute to a positive and productive working environment.

Job Description


  • Provide administrative support to Spoke Leadership 
  • Arrange and coordinate schedules for departmental travel, meeting requirements, catering, equipment set-up and conference calls 
  • Participate in meetings (off site when required); responsible for preparing agendas, taking minutes and following up action items 
  • Manage department filing system 
  • Sort and distribute departmental invoices and mail 
  • Inventory management and replenishment of office supplies, uniforms and other site related needs 
  • Receive and respond to incoming calls in a friendly, courteous and timely manner and relay voice mail from the general mailbox to the appropriate team member and department 
  • Produce, edit and distribute presentation materials and reports (including period/quarterly/annual reviews, projects, town halls and Excel spreadsheets) 
  • Track and monitor budgeted office expenses pertaining to telephone, equipment, supplies, donations, uniforms and courier services 
  • Manage and process high volume of purchase orders weekly 
  • Coordinate invoices with National Accounting Systems 
  • Manage all aspects of Spoke payroll and employee data in SAP/Kronos 
  • Perform timekeeper duties and ensure accuracy and timeliness 
  • Respond to all payroll inquires and request for information 
  • Request and coordinate new employee systems set up for phone, phone list, website user id and online uniform purchasing. 
  • Liaise with other lines of business (i.e. communication, marketing, learning and development, and staff wellness) for corporate employee programs and coordination 
  • Other duties relating to Food Safety Management: 
  • Adaptation and maintenance of the Preventive Controls Plan (PCP) and Prerequisite Programs (PRPs) to ensure that the Spoke Operation meets Regulatory and Sobeys food safety requirements 
  • Monitor compliance to the PRPs to ensure requirements are met regarding the frequency of inspections, reviews, and documentation updates 
  • Lead site Food Safety Inspections and prepare the site for Sobeys internal food safety audit and the annual 3rd-party food safety audit 
  • Monitor daily reporting documentation for completion (e.g., Receiving & Shipping logs and reports, trailer & delivery truck inspections, temperature logs, sanitation activities, 3rd-party pest control documentation, and monitor & update 3rd-party pest control portal) 
  • Lead site Food Safety Meetings at frequency to comply with Sobeys Food Safety requirements 
  • Lead/monitor Food Safety training to meet Sobeys requirements 
  • Provide training and maintain training log for updates to Sobeys Food Safety Harmonized Documents (policies, programs and procedures) 

Job Requirements


  • 3 to 5 years ‘administration experience in a distribution/warehouse setting 
  • Excellent communication skills both verbally and written, with ability to deliver direction and motivation in an effective manner 
  • Ability to develop strong working relationships with other internal teams such as HR, Resource Planning, Payroll and Finance  
  • Computer skills: SAP, Microsoft and Outlook  
  • High level of integrity and the ability to work independently and as a part of a team 
  • Ability to work flexible hours 

We offer teammates competitive total compensation packages that will vary by role and location. Some websites share our job opportunities and may provide salary estimates without our knowledge. These estimates are based on similar jobs and postings for general comparison, but these numbers are not provided by or monitored for accuracy by our organization. We look forward to discussing the specific compensation details relevant to this role with candidates who are selected to move forward in the recruitment process.

Sobeys is committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.


While all responses are appreciated only those being considered for interviews will be acknowledged.


We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.