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Administrator - Shipping/Receiving-FT - Days

Requisition ID:  175713 

Career Group:  Distribution Centre Careers 

Job Category:  Administration 

Travel Requirements:  0 - 10%

Job Type:  Full-Time


Country: Canada (CA) 

Province: Ontario  

City: Whitby

Location: 3016 Whitby RSC 

Postal Code: L1N 9S1 


Our family of 134,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping experiences and amazing food to all our customers. Our mission is to nurture the things that make life better – great experiences, families, communities, and our employees. We are a family nurturing families.  


A proudly Canadian company, we started in a small town in Nova Scotia but we are now in communities of all sizes across this great country. With over 1500 stores in all 10 provinces, you may know us as Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, Lawtons Drug Stores or another of our great banners but we are all one extended family. 


All career opportunities will be open a minimum of 5 business days from the date of posting.



Ready to Make an impact?

Here’s where you’ll be focusing:

What you have to offer:

Directly reports to: Team Lead - Administration


General Description: Purpose of Role


Support day-to-day shipping and receiving operations. Actively contribute to a positive, productive, and safe working environment.


Key Business Functions, Responsibilities & Accountabilities

  • Complete and release all scheduled orders out of EXE for selection
  • Prepare trailer maps for loaders and validate loading process
  • Prepare and amalgamate load sheets
  • Create Bills of Lading electronically or manually
  • Respond to all Customer Service enquiries on a timely manner
  • Distribute incoming mail to appropriate customers within their delivery guidelines
  • Work closely with Dispatch Team and Logistics to ensure that all delivery documentation is available for execution of on-time deliveries
  • Answer and direct phone calls
  • Direct all drivers coming into the building
  • Pull purchase orders and sort by vendor and appointment
  • Match and compare packing slips and bill of ladings to purchase orders
  • Run receiving labels for purchase orders designated for receiving
  • Verify and adjust purchase orders in EXE
  • Close purchase orders once verification has been completed
  • Add, change, and delete purchase orders from existing appointments
  • Maintain positive relationships with drivers and staff
  • Maintain a clean and safe work environment as per company requirements
  • Work within team to identify opportunities for continuous improvement
  • Perform all other duties as assigned


Educational and Working Experience



  • Post secondary Diploma or Equivalent


Technical Skills



  • Shipping, receiving, Inventory Control and/or auditing experience an asset
  • Strong organizational and analytical skills, problem solving and ability to prioritize
  • Must be able to work weekends and holidays



  • Experience in a retail support centre
  • Working knowledge of EXE, SAP and Microsoft Office




  • Attention to detail and accuracy
  • Able to communicate effectively, both written and verbal
  • Intermediate level computer skills (Microsoft Word, Excel, Outlook)
  • Ability to work independently with minimal supervision


We offer teammates competitive total compensation packages that will vary by role and location. Some websites share our job opportunities and may provide salary estimates without our knowledge. These estimates are based on similar jobs and postings for general comparison, but these numbers are not provided by or monitored for accuracy by our organization. We look forward to discussing the specific compensation details relevant to this role with candidates who are selected to move forward in the recruitment process.

Sobeys is committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.


While all responses are appreciated only those being considered for interviews will be acknowledged.

We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.