Administrator

Ready to Make an impact?

Central Alberta Kitchens, located in Rocky View County, AB, has an opening for a Administrator Operations. 

The Administrator Operations is responsible for the administrative support of the Central Kitchens, including data entry, report compilation and distribution, general correspondence, file maintenance and administrative duties as assigned. The Administrator must have a high level of confidentiality and is responsible for carrying out the full range of duties of the position in a professional, responsible, accurate and timely fashion. The Administration Clerk delivers the highest level of customer service and satisfaction. The Administration Clerk demonstrates excellent teamwork, interpersonal skills, and commitment to the success of the site’s team. Actively contributes to a positive and productive working environment.

Here’s where you’ll be focusing:

•    Enter data into spreadsheets and reports on a daily basis
•    Compile, publish and distribute reports to appropriate Departments on a daily, weekly monthly schedule as required
•    Maintain site files on a daily basis – including Equipment, Employee History, Inventory and Productivity Records, and training records such as Material Handling Equipment (MHE)
•    Complete daily time sheets and distribute to Payroll Department in a timely manner
•    Assist in the hiring and scheduling of training for new employees – reference checks, new employee orientation, and coordination of 30/90 day reviews
•    Assist with regulatory compliance and reporting – Food Safe, OHS, etc.
•    Order and maintain all office supplies, general correspondence for site management team, schedules meetings as required
•    Support continuous improvement of on-site initiatives, programs, systems
•    Collect data for production areas, sort and organize, provide to leadership for review
•    Review and analyze plant spending, sharing learnings and trends with leadership for actioning 
•    Demonstrate a thorough knowledge and understanding of all applicable Sobeys policies and procedures
•    Commitment to high quality results
•    Commitment to quality assurance, accuracy, and data integrity
•    Is consistently dependable, conscientious and punctual
•    Maintain a clean and safe work environment as per company requirements
•    Respond to all Customer Service enquiries on a timely manner
•    Distribute incoming mail to appropriate customers within their delivery guidelines.
•    Close purchase orders once verification has been completed
•    Add, change, and delete purchase orders from existing appointments
•    Maintain positive relationships with staff
•    Work within team to identify opportunities for continuous improvement
•    Other duties as required

What you have to offer:

•    3-4 years previous clerical experience with the ability to work on their own
•    Shipping, receiving, Inventory Control and/or auditing experience an asset
•    High School Diploma and/or post-secondary education (preferred)
•    Strong organizational and analytical skills, problem solving and ability to prioritize
•    Attention to detail and accuracy
•    Able to communicate effectively, both written and verbal
•    Intermediate level computer skills (Microsoft Word, Excel, Outlook)
•    Ability to work independently with minimal supervision

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